AFS Terms & Conditions (TC-001001825). These terms supersede previous terms.
AFS in this document refers to Adventures For Solo Travelers and Adventures For Singles Inc. which are one and the same entity.
Solo Travelers and Adventures For Singles Inc. (AFS):
# AFS Travel Policies and Information
AFS in this document refers to Adventures For Solo Travelers and Adventures For Singles Inc., which are one and the same entity.
## 1. General Notes – Trip Tips: It is your responsibility to read the Trip Tips posted online for your trip. Our tours are designed for you to meet new friends and enjoy group travel benefits.
– Seat Rotation and Smoking: We encourage a seat rotation system and have a no smoking policy onboard our motor coaches.
– Tour Costs: Costs are based on a minimum number of participants. If this minimum is not met, new pricing may be required.
– Cancellation Policy: AFS reserves the right to cancel or reschedule any tour based on operating requirements.
– Health Requirements: You must be in good health. If you are disabled, we request that a companion accompany you.
– Disruptive Behavior: AFS reserves the right to refuse service to any participant deemed disruptive.
– Timeliness: You are responsible for being on time for flights and tours. No reimbursement will be provided for missed portions due to absence.
– Agreements: Deposits and payments for the tour indicate acceptance of the terms and conditions and cancellation policy outlined in this agreement.
## 2. Passports and Visas – Passport Responsibility: Each traveler must provide AFS with accurate passport information. Your passport should have two (2) blank pages and be valid for six (6) months after the tour’s conclusion.
– Flight Issues: Travelers missing flights or denied boarding due to improper documentation will not receive compensation or refunds.
– Visa Responsibility: Travelers must obtain any required visas independently. AFS can provide guidance in Trip Tips, but we do not offer a passport and visa service.
## 3. Tour Documents – Itineraries: Daily itineraries are available on our website until the trip concludes. Trip Tips are emailed multiple times to each traveler and include instructions for accessing the latest information.
– Electronic Tickets: Most tour documents and air tickets are electronic, and paper copies are generally unnecessary. Reservation and confirmation numbers will be provided once tickets are issued.
## 4. Air Travel (When Offered) – Liability: AFS is not liable for personal injuries, property damage, or other losses related to air travel, including delays and cancellations.
– Flight Confirmation: It is your responsibility to confirm flight times 24 hours before departure and 72 hours for international flights.
– Check-in Recommendations: For international flights, check in at least three hours before departure.
– Frequent Flyer Miles: Earning frequent flyer miles is up to the airline’s discretion. AFS is not responsible for denied mileage or upgrades. Seat assignments are not guaranteed.
## 5. What is Included– Included Services: Sightseeing per itinerary with English-speaking guides, meals, entrance fees, transportation by deluxe motor coach, and accommodations.
– Not Included: Personal expenses (e.g., phone calls, WIFI fees, optional excursions), beverages, souvenirs, meals not on the itinerary, and specific gratuities.
## 6. Trip Deviations – Individual Arrangements: AFS does not assist with individual travel arrangements. Any requested deviations may lead to a price increase.
## 7. Travel Insurance – Recommendation: Travel insurance is highly recommended to protect your investment. It can mitigate additional costs and penalties and should be purchased 14 to 21 days after the initial deposit.
– Policy Coverage: Insurance policies cover lost luggage, medical expenses, trip interruptions, emergency evacuation, etc. Note that many individual policies may not cover emergencies abroad.
## 8. Accommodations – Hotel Assignment: Every effort will be made to use specified hotels; however, changes may occur. Substituted hotels will be of equivalent quality.
– Room Assignment: Hotel rooms are assigned on a “run of the house” basis, meaning room size, views, and locations may vary.\
## 9. Single Occupancy Accommodation
– Roommate Matching: If AFS cannot secure a suitable roommate match, travelers will be offered a single occupancy accommodation option for an additional fee. Failure to remit the single supplement may result in reservation termination with a full refund.
## 10. Land Prices – Price Guarantee: Land prices are not guaranteed until final payment, and fluctuations in foreign currencies may affect pricing.
## 11. Health Issues – Good Health Requirement: You must be in good health. Please inform us of any disabilities or conditions affecting your trip ability at the time of booking.
– Special Dietary Needs: Notify us as soon as possible about any special dietary requirements, as accommodations may vary by country.
## 12. Fitness Level – Daily Activities: Participants should be capable of moderate physical activity. AFS trips typically involve walking, sometimes on uneven terrain.
– Limitations: If you require any special accommodations, please inform us at the time of booking to avoid issues during the trip.
## 13. Postponement – Health and Safety Priority: The health and safety of our guests is paramount. Travel insurance is strongly recommended for securing your investment, especially considering ongoing travel advisories.
## 14. Moving Initial Deposit to a Different Trip – Transfer Requests: You may request to transfer your trip deposit to another available trip, subject to a $50 transfer fee. Only one transfer per year is allowed.
## 15. Responsibilities – Independent Contractor: AFS operates as an independent contractor, and services are provided by individual suppliers.
– Document Notices: All notices from AFS will be sent via your provided contact information, while your notices to AFS should be sent via the contact email provided.
## 16. Jurisdiction and Validity – Legal Jurisdiction: Any legal proceedings shall take place in Cobb County, Georgia.
– Validity: Should any provisions of this agreement be deemed invalid, the remaining provisions shall still apply.
## 17. Indemnification and Limitation of Liability – Indemnification: You agree to indemnify AFS for any liabilities resulting from your participation in AFS-organized trips.
– Limitation of Liability: AFS is not liable for loss or damage beyond their profit for the trip in which the liability is incurred.
## 18. Force Majeure – Definition: A “Force Majeure Event” includes unforeseen circumstances beyond AFS’s control, such as acts of war, natural disasters, and pandemics. AFS is not liable for cancellations resulting from such events.
## 19. Privacy Policy – Privacy Information: See AFS Privacy Policy (https://afstravelers.com/afs-privacy-policy/).
## 20. Entire Agreement – Comprehensive Understanding: This Agreement constitutes the entire understanding between the parties and supersedes any prior agreements or representations. AFS reserves the right to modify this agreement.
Rev: 006082021